Camp Resources

Summer Day Camp Parent Handbook

Please click here to view our 2019 Summer Day Camp Parent Handbook. Our handbook contains all the information listed above, plus other key information that will help you and your child best prepare for camp each week, such as: 

• Drop off and pick up locations 
• What a typical day at camp looks like 
• Extended care
• Sign In and Sign Out Policies
• How to Prepare for camps

Going to be Absent from Camp? 

Instructions: Please leave the date you are calling, along with your  child’s first  and last name and the reason for their absence. We ask that you  DO NOT SEND YOUR CHILD TO CAMP WHEN THEY ARE NOT WELL . If your child is not able to fully participate in the program due to health reasons (ie. Fever, diarrhea, stomach ache, head ache) please do not send them to camp. If you suspect or know your child has a contagious condition, please consult your doctor before sending your child to camp.

Other messages that you need to get to the camp coordinator can be left through these same phone numbers (early pick up, running late, etc). All Voicemails will be checked daily, Monday to Friday during summer camp hours for both camps offered by the Guelph Y. 

Head Lice Policy & Tick Prevention 

Head Lice Policy

If lice are suspected, a camp wide lice check will take place to check all camper’s and staff’s hair. When lice or nits are found within a camper’s hair, parents will be notified. Parents will be asked to pick up their child(ren) from program as soon as possible, in order to help control the environment and the spread of lice. Parents/guardians will be asked to treat their child’s hair and remove all nits/ lice before returning to camp. In order to return to camp, the child(ren)’s hair must be free of any nits/ lice. Additional lice checks may take place during an outbreak, to stop the spread of lice. Please work with us to create a lice free environment, by keeping your camper home from camp until treatment has been successful, and no lice/nits remain. Parents will be notified when there has been an outbreak of lice at camp within 24hours of discovery.  Click here to read The Head Lice - What You Need to Know Brochure from Region of Waterloo.  

Tick Prevention at Outdoor Camps

The rise in ticks in Ontario this summer is a very serious issue that our staff has not only taken notice of but also has put in place practices during camp to ensure that children attending are safe. Prior to camp starting, all of our camp counselors received in-person training from Public Health on how to identify ticks and how to safely remove them. Our camp counsellors ensure that all campers remain on paths in any forest area that the group comes across and camp counsellors do thorough checks after being in nature with the campers. If you do spot a tick when your child has arrived home please contact us if you have any questions or concerns. We are more than willing to help in any way possible, as your child’s safety is incredibly important to us. Click here to read the 'Tick ID: Know Them, Prevent Them' Brochure from Public Health. 

Child Care Subsidy 

The County of Wellington, Children’s Early Years Division provides financial help to pay for care for children whose parents are working or attending school during the summer months.  For information about eligibility and how to apply, visit their website at: www.wellington.ca/childcare or call 519-837-3620 ext. 3090.

At The Y Camp Extended Care

Main Y (130 Woodland Glen Dr.) Extended Care Location: 7:00am-8:30am & 5:00pm-6:00pm

Morning Extended Care Drop Off: 7:00-8:30am

• If you have registered for morning or evening extended care please use the Main Entrance of the Y. Go to the Member Service Desk and let them know you are here for Camp Drop Off.
• You will be directed to the Camp Sign in table and then the XYZ Room – where your child will start their day at camp.

Evening Extended Care Pick Up: 5:00-6:00pm

• If you have registered for morning or evening extended care please use the Main Entrance of the Y. Go to the Member Service Desk and let them know you are here for Camp Pick Up.  
• You will be directed to the Camp Sign Out table and then down to the Main Gym for pick up.

Camp Conestogo Bus Pick Up and Drop Off Options 

Camp Conestogo has 4 drop off and pick up locations that you would have already pre-registered for. Campers will be given a coloured wrist band to correspond with their camp bus, it is important that you keep this bracelet on for the week. Bus pick up is at 8:30 am each morning and drop off is at 5:00pm each afternoon (The bus will leave at 8:30AM SHARP from each location).

1) Main YMCA Bus Stop - 130 Wooodland Glen Dr.

Main Y Morning Drop Off:

• Camp Conestogo Buses will be located in the Main Guelph Y Parking lot, in the South East Side.
• Please sign your child onto the bus with our Camp Staff Team at the Camp Tent
• Please drop off your camper between 8:15-8:30 am

Main Y Afternoon Pick Up:

• Campers will arrive back to the same location at 5:00pm
• Sign Out will start at 4:45 pm at the tent in the Main Parking Lot
• To sign out your child, we require that you are on the “Approved Pick up List” and show government issued photo ID

If you arrive later than 5:10 pm your child may have transitioned to our Extended Care Program, please see Member Services for directions

2) Trinity United Church (397 Stevenson St. North) Bus Stop

Trinity United Church Bus Morning Drop Off:

• Bus Location: at the side lawn located on Balsam Dr. on the South Side of the Church
• This bus will be leaving for camp by 8:30 am each morning. Please drop your child a few minutes prior to this to be signed in and board the bus
• Please note that campers should not be dropped off any earlier than 8:15 am

Trinity United Church Evening Pick up:

• Campers will arrive back to the same location to be picked up at
• 5:00 pm
• To sign out your child, we require that you are on the “Approved Pick up List” and show government issued photo ID

If you arrive later than 5:10 pm your child may have transitioned to our Extended Care Program in the Church 

3) Willow West Mall Parking Lot 

Willow West Mall Morning Drop Off:

• Bus Location: in the parking lot at the corner of Willow and Silvercreek
• This bus will be leaving for camp by 8:30am each morning. Please drop your child a few minutes prior to this to be signed in and board the bus 
• Please note that campers should not be dropped off any earlier than 8:15am 

Willow West Mall Afternoon Pick up: 

• Campers will arrive back to the same location to be picked up at 5:00pm.

To sign out your child, we require that you are on the “Approved Pick up List” and show government issued photo ID 

4) Fergus Centre Wellington Community Sportsplex

Fergus Morning Drop Off:

• Bus Location: in the parking lot of the Sportsplex
• This bus will be leaving for camp by 8:30 am each morning. Please drop your child a few minutes prior to this to be signed in and board the bus
• Please note that campers should not be dropped off any earlier than 8:15 am

Fergus Afternoon Pick Up:

• Campers will arrive back to the same location to be picked up at 5:00 pm

To sign out your child, we require that you are on the “Approved Pick up List” and show government issued photo ID

Camp Conestogo Extended Care

1) Main Y (130 Woodland Glen Dr.) Extended Care Location: 7:00am-8:30am & 5:00pm-6:00pm

Morning Extended Care Drop Off: 7:00-8:30am

If you have registered for morning or evening extended care please use the Main Entrance of the Y. Go to the Member Service Desk and let them know you are here for Camp Drop Off. You will be directed to the Camp Sign in table and then the XYZ Room – where your child will start their day at camp.

Evening Extended Care Pick Up: 5:00-6:00pm

If you have registered for morning or evening extended care please use the Main Entrance of the Y. Go to the Member Service Desk and let them know you are here for Camp Pick Up.You will be directed to the Camp Sign Out table and then down to the Main Gym for pick up.

2) Trinity Church (397 Stevenson St. N.) Extended Care Location: 

7:00am-8:30am & 5:00pm-6:00pm

• Please enter through the back door of the church
• Please head up the stairs to the right and follow the arrows to the Extended Care room
• All campers will board the bus by 8:30am

End of Day: You may pick up campers between 5:00-6:00pm – in the same location or outside on the side lawn

*Reminder we require government issued photo ID when signing your camper out at the end of the day*

Calling all parents and guardians! Help us make camp even better next year by filling out a short survey, let us know what we did well and what we could improve on! By filling out this survey, you could enter to win a fun prize.

Click here to fill out our survey